Sample Timeline

LIST OF IMPORTANT PHONE NUMBERS:

Wedding Party -

Maid of Honor
Bridesmaid 1
Bridesmaid 2
Bridesmaid 3
Best Man
Groomsman 1
Groomsman 2
Groomsman 3
Flower Girl’s Parents
Ring Bearer’s Parents

Parents -

Mother of the Bride
Father of the Bride
Mother of the Groom
Father of the Groom

Vendors -

Church
Venue
DJ
Officiant
Bride’s Cake
Groom’s Cake
Site Coordinator
Coordinator
Photographer
2nd Shooter
Bus Company
Linens/Party Rentals
Cab Companies nearby

LINK TO DIRECTIONS FROM HOTEL TO CHURCH (MAP)

LINK TO DIRECTIONS FROM CHURCH TO VENUE (MAP)

LINK TO DIRECTIONS FROM VENUE TO HOTEL (MAP)

LINK TO DIRECTIONS FROM HOTEL TO AFTER PARTY (MAP)

DAY OF TIMELINE

7:45 AM - Breakfast, Shower

9 AM - Hair Appointment
Salon Name/Hairdresser name
Address
Phone Number

11:00 AM - Makeup appointment
Artist Name
Address
Phone Number

12:30 PM - Bridesmaids arrive to bridal suite bride to put on dress, jewelry. Bridesmaids’ hair and makeup done, ready to go by this time. Photographer, 2nd shooter begin shooting day. Photographer arrives at bridal suite. 2nd shooter to hook up with Groom/Groomsmen at this point.
Groom’s location (Hotel)
Groom’s Hotel Room #

12:30 PM - Personal Flowers Delivered to Residence/Bridal Suite by Coordinator.
Residence or Bridal Suite Address
Map
Phone number of Residence

12:45PM - Put on dress, Pictures of putting on dress, bridal details (all rings, jewelry, shoes, dress, etc)

1:45 PM - Depart from home/hotel to head to venue (Photographer, all Bridesmaids, Groomsmen, flower girl and mother, Immediate Family) Everyone is entirely dressed and ready to go before arriving to venue.
Venue Name/Location
Address

2:15 - Arrive for Group pictures at venue- (Photographers, all Bridesmaids, Groomsmen, flower girl and mother, Immediate Family)

2:15-3:15 - first look, bride and groom portraits
3PM - DOC Arrives to help set up centerpieces, oversee setup
3:15 - 5PM - Photography
15 - 20 minutes for Bride/bridesmaids
15 - 20 minutes for Groom/Groomsmen
10 - 15 minutes for entire wedding party pictures
15 minutes for bride’s family portraits
15 minutes for groom’s family portraits
15 minutes for Both family portraits

4:30 PM - Bus departs from Hotel to head to venue
Bus Company
Phone Number

5- Pictures wrap up (MUST)…everyone get inside to cool off and relax…Photographers take detail pictures at this point…everything should be set up by now.

5:15 - Bus Arrives
5:30 - Ceremony Starts
6:00 - Ceremony Ends, Cocktail Hour Begins,
6:15 - 6:45 - Cocktail Hour
7:00 - Guests asked to be seated for dinner
7:10 - Grand Entrance, Bridal Party
7:20 - First Dance
7:25 - Cake is cut, Dinner is immediately served. Photographers break for Dinner.
8:00 - Champagne Toasts. Photographers resume taking pictures.
8:30 - Dinner cleared, Cake is Served.
8:40 - Father Daughter dance, Mother son dance (Simultaneous)
8:45 - Dancing begins
9:55 SHARP - Last Dance
10:20 - Buses Leave
11 - Party continues at Bar/Restaurant
Name of after party bar/restaurant
Address
Phone Number

This is just a sample. Every Wedding is unique, however it is very helpful to have this sort of info...